Productiveness begins with a to-do record. It’s step one towards organizing your work and getting it accomplished. To-do lists are primarily a repository of duties, however they are often rather more than that, particularly when you’re utilizing a to-do record for venture administration. To-do record apps can describe the work, prioritize it and extra.
Utilizing a to-do record app to handle tasks retains you targeted and limits distractions so that you and your crew can full work in a well timed method. To-do record apps take a scrap of paper that the majority of us jot our duties down on and switch into a visible activity administration device for working extra effectively.
What Options Make the Greatest To-Do Checklist App?
Let’s evaluate the important thing options to search for when selecting a to-do record app or to-do record software program for managing groups.
- Person-friendly interface: To-do record apps are supposed to streamline your crew’s work, in order that they will need to have an easy-to-use person interface that helps each managers and crew members monitor duties simply.
- Calendars: Calendars are vital function for any to-do record app. They’re largely used to handle tasks with an outlined timeline.
- Automation for recurring duties: Ideally, it is best to select to-do record software program that provides automation to handle recurring tasks, which saves time to go from planning to execution.
- Crew collaboration options: To-do record apps needs to be greater than mere activity lists. They need to come outfitted with options comparable to file sharing and messaging on the activity degree so crew members can collaborate as they execute work.
- Time monitoring instruments: One of the best to-do record software program ought to assist managers preserve monitor of the time that every crew member spends on duties, to allow them to monitor labor prices. Some most important time-tracking instruments embrace dashboards, workload charts and timesheets.
- Undertaking administration instruments: Undertaking administration instruments like Gantt charts and kanban boards are the proper complement to any to-do record. Most organizations execute tasks huge and small, so having a to-do record software program with these options is right.
What’s the finest to-do record app? That’s so that you can determine relying in your crew’s wants. We’ve tried quite a few the most well-liked to-do record software program for venture administration. A few of them could be accessed on-line, whereas others could be downloaded from the net, or put in in your iOS or Android units.
Greatest To-Do Checklist Apps of 2025
Let’s begin with the extra strong to-do record apps for venture administration. Most of those include free and paid variations that supply extra options.
1. ProjectManager
- Greatest on-line to-do record app for venture administration obtainable for macOS and Home windows
- Undertaking time monitoring options
- To-do record app obtainable for iOS and Android
ProjectManager is award-winning software program that organizes duties and helps you’re employed extra productively. It manages your duties (and your crew’s duties), permitting you to assign, monitor and drive progress. Greater than only a activity record, it fosters collaboration, permitting customers to share information and improve productiveness. Better of all, it’s simple to make use of and there’s a free 30-day trial.
With a number of venture views, there’s a device for everybody. Use calendars to see your duties by date, activity lists to gather all of your work in a single place and kanban boards to visualise your workflow. There’s even an in-depth Gantt chart if you wish to plan and schedule your work, and switch your to-do record right into a timeline.
In ProjectManager, you may assign precedence ranges to your duties and assign due dates to assist prioritize your work. You possibly can see this in your private to-do record or throughout tasks. As these duties add up, you may filter your to-do record by the due date, proprietor, venture and extra.
Holding monitor of your to-do record is the way you handle your time and keep on schedule. As a result of the to-do record app is on-line, it’s simple to replace your progress. You possibly can go browsing with any browser or working system.
If you happen to’re working with a crew, you may simply collaborate and add feedback on the activity degree. To remain up to date on progress, arrange notifications and e mail alerts which might be triggered each time a activity is up to date or commented on. There are even in-app notifications, so that you by no means have to go away the device.
The beauty of ProjectManager is that it will possibly work as a terrific to-do record app, whereas additionally having the instruments and options to handle tasks, each huge and small. Try it today with this free 30-day trial.
ProjectManager Professionals & Key Options
- A number of activity administration instruments together with Gantt charts, kanban boards, activity lists and extra
- Strong useful resource administration options
- Workload administration dashboards
- Has a cellular venture administration app for Android and iOS
- Has a 30-day free trial
ProjectManager Cons & Limitations
- Restricted customization
- Few native integrations
- Doesn’t have a free plan
ProjectManager Pricing
- Crew: $13/person/month, billed yearly
- Enterprise: $24/person/month, billed yearly
ProjectManager Critiques
Highlighted Person Critiques
- “ProjectManager works very effectively with each massive and small-scale tasks. With the ability to use this with something from a venture involving solely two members of employees, to lots of, has been invaluable.” Peter W – from Capterra
- “We used to handle our tasks, sources, and reporting in several techniques. Enter ProjectManager. We have now consolidated techniques and work extra effectively.” Jeffrey M – from Capterra
- “Having the total scope of actions and who’s accountable to do it, plus the time monitoring is superb.” Flavio M – from G2
- “It has a wonderful accounting system able to calculating the time that an individual has used to develop a activity that was assigned to him, I like having the ability to collaborate with all my colleagues within the Finance sector by means of ProjectManager.” Jesus C – from G2
- “The UI of the applying is user-friendly, and it helps to determine what we’re searching for with minimal effort.” Pavan H – from G2
2. Trello
Trello is a to-do record app that goals to assist groups work higher. It manages duties solely with kanban boards, because it targets collaboration. It might nonetheless work as a to-do record for people, however since work is normally a collective effort, Trello makes a powerful addition to the very best to-do record app roundup. It lists duties and organizes them by precedence. Consider it as supersized Put up-It notes on a bulletin board.
The device lets you add photographs, notes, information, lists, labels and coloration codes. Like most kanban boards, the playing cards drag and drop from one column to the following as you progress by means of the manufacturing cycle. This lets you manage your work simpler. Like several good to-do record app, it lets you see all of your work in a single place, together with due dates, feedback and extra. Trello is a good device for collaborating with groups, whether or not they’re utilizing Android or iOS. Trello doesn’t supply Gantt charts, however you may flip your Trello project into a Gantt chart with ProjectManager.
Trello Professionals & Key Options
- Customizable venture administration device
- Versatile for gentle agile work
Trello Cons & Limitations
- Kanban boards and calendars are its solely venture administration options
- Requires customers to buy add-ons for extra options
- Doesn’t have Gantt charts
Trello Pricing
- Commonplace: $5 person/month
- Premium: $10 person/month
- Enterprise: $17.50 person/month
Trello Critiques
Highlighted Person Critiques
- “I liked the truth that it’s so simple to make use of, really easy that my non-tech-savvy workers have been in a position to make use of it and I didn’t must go behind them fixing errors.” Michelle N – from G2
- “Trello’s visible simplicity and adaptability are what I like finest.” Cagri M – from G2
3. Todoist
Todoist is a powerhouse of a to-do record. Which means it’s a to-do record app and rather more. It might add duties and due dates, and there’s an inbox that collects all of your duties as you create them—then enables you to transfer them to no matter venture they belong to. That’s on the free model. To create customized filters and labels, plus some collaboration instruments, you’ll have to purchase the paid model.
One other promoting level is that Todoist will work on nearly any platform and has browser extensions, so you should utilize it anyplace. It integrates with Gmail and Outlook in addition to Dropbox, Google Maps and extra. If you happen to’re searching for a dynamic however easy-to-use to-do record app, then Todoist checks all of the packing containers.
Todoist Professionals & Key Options
- Process prioritization, labels and reminders
- Integrates with instruments comparable to Google Calendar, Trello and Slack
- Customizable task management options
- Free plan
Todoist Cons & Limitations
- Lots of its options are solely included within the premium model
- Could be exhausting to be taught for brand new customers
- Requires integrations for project tracking
- Lacks kanban boards
Todoist Pricing
- Newbie: Free
- Professional: $5/person/month, billed month-to-month
- Enterprise: $8/person/month, billed month-to-month
Todoist Critiques
Highlighted Person Critiques
- “I take advantage of it on a regular basis, I can put one thing in it and have it remind me or present up in my activity record days later.” Soleiman B – from G2
- “It permits us to successfully plan for our routine duties by serving to us break them down into to-do lists that are simpler to comply with.” James L – from Capterra
4. Asana
Asana is a to-do record app that helps groups plan on-line. The software program enables you to care to-do lists as easy or advanced as you want. You possibly can see all of your duties in a single place, set due dates and time, create activity dependencies and even automate routine duties. To-do lists could be seen as a board, timeline or calendar, plus there are collaborative options that assist groups share duties throughout tasks.
Whereas the to-do record app prides itself on simplicity, it’s not that simple to make use of at first except you occur to be an skilled person of venture administration software program. Extra troublesome is which you could solely assign one crew member to a activity, however many duties are executed by a number of crew members, which creates a hurdle that few customers will care to clear. There’s additionally a pricing situation. For a to-do record app that has limitations, it’s prohibitively expensive per person, monthly.
Asana Professionals & Key Options
- Has recurring duties and workflow automation options
- Dynamic activity monitoring stories
- Easy-to-use task scheduling instruments
- Has a cellular venture administration app for Android and iOS
- Free plan
- Has a 30-day free trial
Asana Cons & Limitations
- Superb activity administration device for smaller groups
- Restricted venture administration options
- Gantt chart lacks superior venture planning options comparable to activity dependencies, critical path analysis and price monitoring.
Asana Pricing
- Premium plan: $10.99/person/month, billed yearly
- Marketing strategy: $24.99/person/month, billed yearly
Asana Critiques
Highlighted Person Critiques
- “Asana may be very simple to make use of, intuitive for my crew members who don’t have tech backgrounds however want to begin and contribute instantly.” Sara G – from G2
- “Total, I had nice success staying organized with this venture administration device.” Mary B – from Capterra
5. ClickUp
ClickUp is a feature-rich to-do record app, with quite a lot of pricing choices that enable all customers to seek out an entry level that fits their wants. Managers can customise the app nonetheless they need, which is enticing to organizations that need to put their imprint on the device. There’s additionally lots of integration that connects customers with the opposite apps they use every day. It’s not solely a to-do record app, in fact, however has options to construct stories, collaborate and extra.
Sadly, like most of the featured to-do record apps on this record, ClickUp has a steep studying curve. Some great benefits of many options and being absolutely customizable could make the app exhausting at first. Let’s simply say you’ll have to take a position time to get to know the best way to use it. Actually, lots of the positives for this app are additionally detrimental. There are a superb variety of integrations, however not as many as different to-do record apps. The numerous pricing choices all have completely different options, which may make it irritating to decide on. The cellular app is restricted and the device isn’t nice for bigger groups so that you’re going to have to consider if that is the precise match for what you need.
ClickUp Professionals & Key Options
- Versatile for various kinds of companies and groups
- Process administration options
- Cellular venture planning app obtainable for Android and iOS
ClickUp Cons & Limitations
- Cluttered person interface, the software program customization course of could be complicated for many customers
- A few of its options should not designed for project management, however quite for crew collaboration comparable to docs, whiteboards and proofing instruments
- Recordsdata could be exported in PDF format solely, which makes it exhausting to view, edit and share them exterior of ClickUp
- No free trial
ClickUp Pricing
- Limitless: $5/person/month
- Enterprise: $12/person/month
- Enterprise Professional: $19/person/month
ClickUp Critiques
Highlighted Person Critiques
- “ClickUp has turn into a vital device for managing error monitoring, crew communication, and activity follow-ups.” Nebi Ok – from G2
- “I just like the design on the whole—crisp, and minimalistic sufficient.” Ole Ok – from G2
6. TickTick
TickTick is a cross-platform to-do record app that fosters collaboration. It lets you make customized activity views and has a spot to even add notes. One factor most potential customers will reply to is the worth, which is pretty low compared to different to-do record apps on this record. After all, there are activity administration options so as to add due dates, assign crew members and add precedence. Lists could be shared to facilitate collaboration. Most apparently, there’s a Pomodoro Approach timer, which applies to a working technique that focuses on a activity for less than 20-25 minutes. Then you definately take a timed break and repeat the method.
As with many different to-do record apps reviewed right here, TickTick has a free model. The difficulty is that each the free and the premium plans have restrictions. Naturally, the free account has extra restrictions and fewer options, however the premium plan restricts the variety of duties and lists you may make. This solely is smart when you consider this device as a to-do record app for easy duties like having an inventory to go grocery buying with. Something extra superior and also you’ll need to look elsewhere. Some customers have complained about poor customer support, which could be the nail that shuts the coffin of a to-do record app.
TickTick Professionals & Key Options
- Constructed-in Calendar device helps with activity scheduling
- Kanban board view which is right for monitoring duties and processes
- Recurring activity administration options
- Pomodoro timer device helps with time management
TickTick Cons & Limitations
- Doesn’t have a Gantt chart device
- No workload balancing options
- Some customers report sync points throughout platforms
- Solely provides an annual plan, which could not be very best for many customers
TickTick Pricing
- Free plan: Free
- TickTick Premium: $35.99, one-time cost for annual subscription
TickTick Critiques
Highlighted Person Critiques
- “It has the whole lot you have to manage your to-do lists and get them scheduled on a flexible calendar.” Erick B – from G2
- “Total, it’s a well-rounded productiveness app that gives a lot of the options I recurrently use.” Rohan S – from Capterra
7. Microsoft To-Do
Microsoft To-Do is a every day planner that allows you to handle your to-do list on-line to remain organized wherever you might be. It’s nice on your private life or work in that it may be shared with pals, household and coworkers. Duties may also be damaged down into steps with due dates, and you’ll even set reminders to maintain you on monitor.
Naturally, it syncs with Microsoft 365, so when you’re already utilizing that program, that is going to be a seamless transition. Microsoft To-Do could be built-in together with your Outlook e mail, Home windows desktop and extra. The value is true. The app is free and works on each Android and Apple telephones.
Microsoft To Do Professionals & Key Options
- Works effectively with different Microsoft instruments comparable to Outlook, Groups and Microsoft 365 apps
- Pleasant person interface facilitates onboarding crew members
- Easy task list performance
- Has a cellular venture administration app for Android and iOS
- Provides a free plan
Microsoft To Do Cons & Limitations
- Lacks superior activity administration instruments comparable to Gantt charts or kanban boards
- No time monitoring options
- Its overly simplistic function set isn’t very best for managing tasks or advanced processes
Microsoft To Do Pricing
- Microsoft To Do is a free device
Microsoft To Do Critiques
Highlighted Person Critiques
- “Microsoft To Do may be very simple to make use of and versatile. Helps me to organize a schedule for the day with plans, actions and conferences.” Akhila V – from G2
- “I really like To Do and use it day by day for groups that I’m a part of, in addition to managing my very own every day duties and reminders.” Paul H – from Capterra
8. WorkFlowy
WorkFlowy is a straightforward to-do record app with an easy-to-use interface. It boils right down to lists of their necessities and due to this fact is nice for the one who lives and dies by their task lists. WorkFlowy creates bulleted lists in an internet and cellular app. You possibly can share the lists you make, and there are some fundamental collaboration options included within the free app (there’s additionally a paid model with extra options).
However don’t intend to make use of it for collaboration, as many different apps do this a lot better. The paid model of this to-do record app is a bit steep, however the free one is so streamlined it may not attraction to those that need to add due dates, reminders, arrange recurring occasions or combine with calendars. You possibly can’t again up your information, both, except you go for the paid model, which backs as much as Dropbox and has password safety.
Workflowy Professionals & Key Options
- Person pleasant to-do record app due to its minimalistic interface
- Obtainable on net, iOS and Android, syncs throughout units
- Strong search performance helps discover and filter duties
- Can be utilized for managing duties, brainstorming or just taking notes
Workflowy Cons & Limitations
- Lacks superior activity administration options comparable to Gantt charts, kanban boards or calendars
- Restricted crew collaboration options
- Higher fitted to private activity administration quite than managing groups
- Lack of reminders or notification options
Workflowy Pricing
- Primary: Free
- Workflowy Professional: $8.99 person/month
Workflowy Critiques
Highlighted Person Critiques
- “Toodledo is appropriate for fundamental and superior customers, customizable and filled with options.” Giorgio Z – from G2
- “Very simple to make use of, versatile, low-cost – a terrific product.” Steve J – from Capterra
9. Toodledo
Toodledo is a web based to-do record and task management app. It lets you write lengthy notes, customise lists, create structured outlines and even monitor your habits to make you extra productive. Toodledo is sweet for private duties however particularly for work. It lets you assign duties and fix information to these duties. You possibly can even monitor time spent on the venture, which is essential to maintaining on schedule.
Talking of schedules, it has scheduler options that can assist you profit from your free time. Different options embrace organising recurring duties, getting geo-based reminders and viewing duties on a calendar. After all, you’ll must pay for the higher options, comparable to collaboration, and a few have complained in regards to the interface being unappealing.
Toodledo Professionals & Key Options
- Has options to handle recurring duties
- On-line crew collaboration options
- Customizable activity lists outfitted with folders, duties, precedence ranges and extra
- To-do record duties could be damaged into subtasks, which facilitates progress monitoring
Toodledo Cons & Limitations
- Lacks superior activity administration options comparable to Gantt charts, kanban boards or calendars
- Person interface seems and feels outdated
- Number of customization choices could be overwhelming for brand new customers
- Cellular app usability just isn’t as feature-rich as the net model
Toodledo Pricing
- Primary: Free
- Commonplace: $4.99 person/month
- Plus: $7.99, person/month
- Enterprise: Contact gross sales for customized pricing
Toodledo Critiques
Highlighted Person Critiques
- “Toodledo is appropriate for fundamental and superior customers, customizable and filled with options.” Giorgio Z – from G2
- “Very simple to make use of, versatile, low-cost – a terrific product.” Steve J – from Capterra
10. Issues
Things is a private activity supervisor that’s designed to be nearly invisible. If you happen to don’t need to have a fussy to-do record app and simply need to get right down to enterprise, then that is the device for you. It cuts to the chase, however not with out supplying you with the options that assist you keep organized and attain your targets.
There’s no studying curve, and you’ll open the app to get going instantly. There are many keyboard shortcuts, and it’s easy to repeat textual content from different apps. The one draw back is that Issues works on Apple merchandise completely. If you happen to’re an Android or PC person, you’ll must look elsewhere. However when you work on a Mac, this is likely to be the precise match for you.
Issues Professionals & Key Options
- Focus mode helps customers prioritize on time-sensitive duties
- Integrates with Apple’s Calendar and Reminders
- Offline performance helps customers preserve monitor of duties even with out an web connection
- Provides a free trial
Issues Cons & Limitations
- Doesn’t have superior activity administration instruments comparable to Gantt charts, kanban boards or workload administration charts
- Costly device in comparison with most activity administration and venture administration software program
- Works solely on Mac and iOS units
- Mac customers want to purchase separate variations of the device to apply it to their Iphone, Ipad or Imaginative and prescient Professional
Issues Pricing
- Iphone and Watch: $9.99, one-time buy
- Ipad: $19.99, one-time buy
- Imaginative and prescient Professional: $29.99, one-time buy
- Mac: $49.99, one-time buy
Issues Critiques
Highlighted Person Critiques
- “Issues app comes with an exquisite clear UI and easy philosophy on the best way to manage your duties.” Anton Ok – from G2
- “Simple to make use of, however highly effective beneath. An beautiful technique to manage your life.” Jason H – from Capterra
Why Extra Energy Is Higher When It Involves To-Do Checklist Apps
These are only a handful of the higher to-do record apps. There are a lot extra. When you look into it, you is likely to be overwhelmed, however don’t be. If you happen to’re searching for a to-do record app for venture or work administration you need one which goes the additional mile. Your activity record needs to be solely considered one of a set of options designed to plan, monitor and report in your duties.
Utilizing a activity administration app with instruments that assist you by means of each part of the venture means you don’t have to leap round from one program to a different. Nonetheless, whereas to-do record apps could be very helpful, you may want extra strong venture administration software program to plan, schedule and monitor your tasks.
ProjectManager is likely one of the best project management software for all sorts of tasks. Every little thing is in a single place, backing up all of your information, letting you recognize when you’re assembly your targets with detailed reporting and reminding you of essential deadlines to maintain you from falling behind.
ProjectManager is on-line venture administration software program with strong activity lists that connect with Gantt charts, kanban boards and calendars. Useful resource administration instruments guarantee your workload is balanced for better productiveness. Actual-time dashboards offer you a high-level view and one-click reporting helps you make data-driven selections. Try our task list app for free with this 30-day trial offer.
