An AI email assistant helps electronic mail administration processes and helps improve productiveness by automating responses, scheduling conferences, managing duties whereas offering steady assist.
We chosen under 5 AI electronic mail assistants based mostly on their capabilities in drafting messages, providing personalised strategies, and organizing inboxes. Uncover the reasoning behind our choice by clicking on the product title hyperlinks:
Job and call administration
Scheduling
Automation and electronic mail era
Workforce collaboration
Personalization and chilly emails
High 5 AI electronic mail assistant software program
| Vendor | Ranking | Beginning worth/month/person | Free plan | Free trial | Integrations |
|---|---|---|---|---|---|
| Mailbutler | based mostly on critiques | $9 | ❌ | 14-day | Google Workspace, Apple Mail & Outlook |
| Shortwave | based mostly on critiques | $7 | ✅ | ❌ | Google Workspace |
| MailMaestro | based mostly on critiques | $12 | ✅ | 14-day | Google Workspace & Outlook |
| Missive | 4.9 based mostly on 82 critiques | $14 | ✅ | 30-day | Google Workspace, Apple Mail & Outlook |
| SmartWriter | based mostly on critiques | $49 | ❌ | 7-day | N/A |
Sorting within the desk is predicated on variety of critiques obtained from B2B evaluation platforms, G2 and Capterra.
Detailed comparability of AI electronic mail assistants
Mailbutler
Mailbutler’s Sensible Assistant gives an answer for managing contacts and duties instantly out of your inbox.
Contact finder: Mailbutler’s Sensible Assistant helps simplifying including contacts mechanically by gathering related info from acquired emails and including it to the Mailbutler Contacts function.
This function ensures that essential contact particulars are captured with out guide effort. Customers can then edit and customise any fields as wanted and embody further info.
Job finder: Mailbutler’s Sensible Assistant scans incoming emails and generates a complete record of actionable to-dos, which might be added to the Mailbutler Duties function. This function helps customers keep a transparent overview of pending duties and increase productiveness.
Determine 1: Mailbutler’s sensible response instance.
Shortwave
Shortwave helps customers handle their electronic mail effectively by splitting their inbox into tabs tailor-made for essential emails, particular senders, labels, or customized queries. It provides bulk triage capabilities, bundling promotions, newsletters, and updates to assist customers obtain inbox zero sooner.
Customers can flip emails into an organized to-do record whereas permitting them to group, rename, prioritize, and add notes inside their inbox.
Shortwave additionally helps scheduled electronic mail supply to make sure messages arrive at handy instances and stop interruptions. Moreover, the platform enhances productiveness with full markdown assist and keyboard shortcuts by permitting customers to work with out touching their mouse.
Determine 2: Shortwave inbox administration dashboard.
MailMaestro
MailMaestro integrates with Google Workspace and Outlook and focuses totally on the e-mail abstract and content material era.
MailMaestro assist customers’ electronic mail writing processes by guiding their AI assistant with job titles, most well-liked tones, and particular phrase decisions. It permits customers to offer essential context similar to contact particulars, most well-liked terminology, and phrases to keep away from to make sure that the assistant crafts personalised and exact messages.
It additionally permits customers to request summaries of lengthy attachments and use key phrase shortcuts to insert particulars like cellphone numbers or LinkedIn profiles. Moreover, MailMaestro manages repetitive electronic mail duties by combining templates with AI help for improved effectivity.
Determine 3: MailMaestro AI character function instance.
Missive
Missive gives an unified platform for group collaboration and integration of assorted messaging channels.
Workforce inboxes: Missive provides task workflows with two distinct roles: Energetic members, who obtain notifications, and Observers, who don’t. This setup permits groups to triage messages effectively.
In Missive, group inboxes allow collaboration round varied message sources, together with electronic mail accounts, Google Teams, distribution lists, SMS, stay chats, Instagram, Messenger, WhatsApp, and customized API accounts.
SMS and WhatsApp collaboration: Missive permits groups to collaborate on SMS communications to make sure environment friendly dealing with of textual content messages inside the identical platform. The platform additionally helps WhatsApp integration to permit all the group to handle and reply to WhatsApp messages collectively.
Determine 4: Missive AI electronic mail assistant dashboard.
SmartWriter
SmartWriter is specialised in B2B gross sales and backlink outreach with superior personalization utilizing icebreakers, chilly emails, Google critiques, Instagram feedback and LinkedIn outreaches.
SmartWriter additionally gives an electronic mail high quality examine device to high-quality tune emails by pinpointing points based mostly on its ranges of readability and textual content statistics.
Determine 5: Smartwriter dashboard for creating custom-made emails utilizing suggestions from Google and Fb critiques.
What’s an AI electronic mail assistant?
An electronic mail assistant is an AI-powered device designed to assist customers handle their electronic mail communication effectively. These instruments leverage synthetic intelligence and machine studying to supply a variety of companies, together with grammar checking, sentiment evaluation, and personalised strategies, to make sure an error-free doc able to be despatched.
AI electronic mail assistants help customers write emails, handle inboxes, and reply to incoming messages with ease. These instruments are normally appropriate with in style electronic mail shoppers together with Apple Mail, Microsoft Outlook, and Gmail accounts.
AI electronic mail assistant key options
Generate electronic mail content material
AI electronic mail assistants can draft complete emails based mostly on minimal enter or prompts offered by the person. They use pure language processing (NLP) to craft coherent, skilled, and contextually applicable content material.
This function helps saving time and ensures that emails keep a constant tone and language high quality. Customers can present transient notes or key phrases, and the assistant will generate an in depth, structured electronic mail, whether or not it’s for enterprise communications, outreach, follow-ups, or responses.
Personalised strategies
The AI electronic mail assistant can analyze previous communications and different related knowledge to supply personalised strategies that align with the person’s type, preferences, and previous interactions.
This function helps make sure that the e-mail content material feels genuine and tailor-made whereas making communications more practical and interesting. For instance, it will probably counsel phrases, tone changes, or particular particulars to incorporate based mostly on the recipient’s profile or previous interactions.
Sensible replies
AI electronic mail assistants present fast, context-aware response strategies for incoming emails. These sensible replies are concise, related, and might be custom-made earlier than sending.
Through the use of NLP and machine studying, the AI electronic mail assistant assesses the content material of the e-mail and suggests applicable responses, similar to agreeing to a gathering time, acknowledging receipt of data, or replying to inquiries. This function helps productiveness by lowering the time spent on routine replies.
Computerized assembly scheduling
The assistant can combine with calendars and scheduling instruments to mechanically suggest and schedule conferences.
It scans the content material of emails to establish potential assembly alternatives, coordinates availability between events, and sends assembly invites. This function helps eliminating the back-and-forth normally required to discover a appropriate time slot, subsequently managing the scheduling course of.
Inbox administration
AI electronic mail assistants may help handle a cluttered inbox by categorizing emails, prioritizing essential messages, and suggesting which emails to archive or delete.
This clever group is predicated on user-defined guidelines, historic knowledge, and content material evaluation. AI electronic mail assistant can spotlight pressing emails, flag messages from particular contacts, or group associated threads to make it simpler to remain on high of essential correspondence.
Sensible search and filtering
Discovering outdated emails or particular content material inside a big inbox might be time-consuming. AI-powered search and filtering capabilities use superior algorithms to find emails based mostly on key phrases, subjects, senders, dates, or particular attachments.
The AI device can predict and autocomplete search phrases to make the method sooner and extra environment friendly. Enhanced filtering additionally permits customers to type and think about emails in accordance with varied standards, similar to unread messages, emails requiring responses, or promotional content material.
Integrations
AI electronic mail assistants usually include integrations with Apple Mail, Google Workspace, and Outlook. These integrations permit customers to entry AI options instantly inside their most well-liked electronic mail consumer with out switching functions.
This connectivity extends to different productiveness and collaboration instruments, similar to CRM programs and mission administration software program.
Advantages of leveraging AI electronic mail assistants
Utilizing AI electronic mail assistants comes with a number of advantages that may considerably improve productiveness:
Time-saving with automated responses
One of many best advantages of AI in electronic mail administration is its capacity to draft fast, automated replies to allow customers to deal with emails simply. This reduces the time spent on crafting particular person responses, particularly for frequent queries.
Moreover, AI excels in inbox administration by sorting and prioritizing incoming emails. It could possibly filter out spam or non-essential emails and categorize essential messages based mostly on person preferences or urgency. AI also can counsel or auto-fill frequent templates for repetitive emails to remove the necessity to write them from scratch and considerably rushing up the method.
Improved productiveness with scheduling help
AI electronic mail assistants can combine with calendars to schedule conferences or appointments instantly from electronic mail interactions to handle communication and scheduling duties. They will additionally set follow-up reminders for customers that they don’t miss crucial responses or actions.
Furthermore, AI’s functionality to summarize prolonged electronic mail chains or connected paperwork helps customers shortly perceive key factors, making decision-making sooner and extra knowledgeable, subsequently boosting total productiveness.
Enhanced communication with writing help
AI-powered instruments can refine electronic mail drafts by correcting grammar, bettering tone, and enhancing construction to make emails extra skilled and concise. These instruments also can present real-time language translation for customers to speak simply with recipients who communicate completely different languages.
AI can analyze prior interactions and tailor responses to replicate the person’s writing type, including a contact of personalization that improves engagement and connection.
Knowledge extraction and insights with contact info seize
AI can establish and save contact info mechanically from electronic mail signatures, saving customers the guide effort of inputting knowledge.
AI assistants also can provide analytics on electronic mail engagement, similar to response instances and open charges, tp present beneficial insights that may inform communication methods and workflow enhancements.
Diminished cognitive load with sensible filtering
AI electronic mail assistants assist cut back the psychological burden on customers by filtering and prioritizing essential messages whereas minimizing litter within the inbox.
This permits people to give attention to what really issues with out sifting by means of non-essential emails. Some superior AI instruments even acknowledge duties inside electronic mail content material and delegate them to the related group members, additional simplifying workload administration.
24/7 availability with around-the-clock assist
In contrast to human counterparts, AI electronic mail assistants present steady assist. They will ship automated responses and acknowledge emails outdoors working hours to make sure that essential messages should not left unattended. This round the clock availability helps keep constant communication and reduces response time.
Scalability in dealing with excessive volumes of emails
For companies managing giant electronic mail visitors, AI can deal with excessive volumes effortlessly, which is particularly useful for buyer assist groups or gross sales inquiries.
Moreover, AI instruments allow bulk operations, similar to sending follow-up emails to a number of recipients or categorizing emails in teams to extend the power to handle in depth correspondence with out guide effort.
Safety and compliance with anomaly detection
AI-powered electronic mail instruments can establish potential safety threats, similar to phishing makes an attempt, by analyzing uncommon patterns or suspicious content material. This added layer of safety helps forestall cyber-attacks and knowledge breaches.
AI also can make sure that emails adjust to firm insurance policies or business rules, which is especially beneficial for sectors that demand strict adherence to compliance requirements, thus lowering dangers associated to coverage violations.
