To-do lists are a common device for managing work, common amongst each managers and staff due to their simplicity, the transparency they supply and their effectiveness in terms of monitoring the progress of a challenge.
They are often personalized to suit the preferences of every staff, from easy checklists that log the completion of duties, to detailed to-do lists which might be used to trace numerous features of duties reminiscent of this Google Sheets to-do checklist template.
Why Use This Google Sheets To-Do Listing Template?
This free Google Sheets to-do checklist template helps staff leaders reminiscent of challenge managers or enterprise managers assign duties to their staff members and observe their proportion of completion, precedence stage, estimated cost and notes.
One of many principal benefits of utilizing this Google Sheets to-do checklist template is that it may possibly simply be shared with challenge stakeholders by merely copying and pasting a hyperlink to it, which makes it extra handy than sharing information by e mail. It additionally has share settings that permit staff leaders to find out who can entry the file and who has enhancing permissions, which is useful when sharing with exterior stakeholders reminiscent of shoppers. Extra importantly, this Google Sheets template permits groups to collaborate on-line in actual time, which is helpful for bigger groups and fast-paced initiatives.
Whereas utilizing a template could be a possible resolution, it isn’t as highly effective as challenge administration software program. ProjectManager is award-winning software program that may assist maintain observe of duties with options like kanban boards, Gantt charts, activity lists, calendars and extra. Undertaking managers can create a to-do checklist on the kanban board, add a precedence stage and activity particulars and observe its progress by numerous phases. From there, change to a different challenge view just like the Gantt chart to regulate prices and related due dates and decide the challenge’s general period. Get began with ProjectManager free of charge in the present day.
Free Google Sheets To-Do Listing Template
The easiest way to find out if this Google Sheets to-do checklist template is an efficient match on your staff is to attempt it and evaluate it towards different comparable alternate options reminiscent of Excel templates or project management software. To take action, click on the picture under to entry this template free of charge, then make a replica so you may edit it.
Merely fill out the fields to trace your staff’s work, aside from the proportion of completion and progress columns, which have drop-down menus so customers can choose an possibility as they make progress on duties.
Utilizing a Google Sheets To-Do Listing Template: Professionals & Cons
Now that we’ve defined the contents and general performance of this to-do checklist for Google Sheets, let’s take a better take a look at the primary benefits and downsides of utilizing it to handle duties.
Professionals of Making a To-Do Listing in Google Sheets
As acknowledged above, sharing and collaboration are a few of the principal explanation why groups select Google Sheets project management templates. However there are different advantages. Listed here are a few of them.
- Free different to activity administration software program
- Google Sheets is changing into the usual for distant groups over different spreadsheet software program like Excel
- Simpler to know than Excel
- Cloud-based to-do lists that don’t require downloading or saving information
Cons of Making a To-Do Listing in Google Sheets
Whereas Google Sheet templates are useful, they’re not one of the best activity administration device a staff can use. For instance, challenge administration software program presents rather more superior activity administration options, reminiscent of Gantt charts, kanban boards, dashboards and extra.
- Lack of options in comparison with activity administration software program
- Restricted project tracking performance, not sturdy sufficient for monitoring challenge progress, price and useful resource utilization
- Updating and adjusting the Google Sheet to-do checklist to mirror progress is a labor-intensive course of that requires extra handbook enhancing than activity administration software program
ProjectManager’s Process Administration Instruments Are Higher Than a Google Sheets To-Do Listing Template
Let’s discover the duty administration options that make ProjectManager a better option for managing duties than Google Sheets.
Use A number of Process Administration Instruments
As acknowledged above, ProjectManager has a number of activity administration views together with activity lists, Gantt charts, kanban boards and challenge calendars which permit staff leaders to assign duties to their staff members, make timelines for his or her completion, estimate prices and observe progress. Every of those instruments presents a special perspective for managing work.
Gantt charts are perfect for making visible challenge schedules, figuring out their critical path, linking dependent duties collectively and estimating the general period of initiatives.
Kanban boards, alternatively, are excellent for managing the assorted phases of a workflow or course of. They’re ultimate for groups with recurring duties that they execute often. As soon as activity particulars reminiscent of precedence stage, recurrence, tags and assignee are added, use the customized columns within the kanban board to tug and drop activity playing cards to trace progress.
One other benefit of utilizing ProjectManager’s task management tools over a Google Sheets to-do checklist is they permit challenge managers to trace many particulars about duties together with:
- Process description and class tags
- Due dates
- Precedence stage
- Proportion of completion
- Estimated vs. precise prices
- Estimated vs. precise period
- Assignees
- Process recurrence frequency
- Subtasks
- Feedback & file attachments
- Customized fields for monitoring quantitative and qualitative features of challenge duties
Handle Time, Sources and Monitor Prices
ProjectManager’s activity administration instruments sync with real-time information dashboards, timesheets, workload management charts, and experiences, which are perfect for monitoring timelines and the utilization of sources and their associated prices.
Nonetheless wish to know learn how to use this Google Sheets to-do checklist template? We’ve coated learn how to make the most of this template so you need to use it essentially the most successfully.
Tips on how to Use This Google Sheets To-Do Listing Template
Step one while you open this template is to make a replica by clicking “File” on the prime left nook navigation bar after which choosing “Make a replica” from the dropdown menu. This lets you edit your copy of the template, which opens as a view-only Google Sheets file by default. When you’ve achieved so, observe these steps to start managing duties with this Google Sheets to-do checklist template.
1. Listing Duties and Assign Them to the Workforce
When you obtain the to-do checklist, start writing the duties that can be executed, in addition to a reputation to determine them and point out who can be chargeable for their execution. If wanted, extra info will be added within the “Notes” column, and even a further column could also be added.
2. Estimate Process Length and Outline Due Dates
As soon as challenge duties are recognized, the following step is to estimate their period as this lets you set due dates for his or her completion. This info can then be used to make a project schedule.
3. Monitor Prices and Monitor Budgets
Any group wants to trace the prices of executing challenge duties. These prices will be calculated by measuring the work hours that staff will spend on them, the uncooked supplies that can be required and the tools that can be utilized. Estimate these prices and evaluate them towards the precise price of duties to maintain observe of budgets.
4. Monitor Undertaking Progress
Workforce members can use the proportion of completion and progress columns to indicate the progress they’ve made on their assigned duties. This retains managers up to date on their progress and retains groups on the identical web page.
Extra Undertaking Administration Templates for Google Sheets
Many instruments can be utilized to plan, schedule and observe duties, workflows and initiatives in addition to to-do lists. That’s why we’ve created dozens of project management templates for Google Sheets.
Google Sheets Calendar Template
This free Google Sheets template permits groups to plan and schedule duties utilizing a calendar interface, ultimate for maintaining observe of the initiatives a corporation executes in a 12 months.
Google Sheets Budget Template
Estimate the prices of sources and observe them all through the execution section of initiatives with this Google Sheets finances template.
Google Sheets Gantt Chart Template
Make visible timelines on-line with this Gantt chart template for Google Sheets by merely making a activity checklist and getting into due dates.
Associated Content material
Process administration is among the most important obligations of a challenge supervisor. Discover our blogs, guides and templates to grasp this challenge administration space.
For those who’re on the lookout for a to-do checklist device that may go the space, attempt ProjectManager. Our software program is totally loaded with all the duty administration options listed above and extra that will help you plan, observe and report in your challenge. Keep on observe and work extra productively. Get started with ProjectManager for free.
