Selecting the very best kanban software program in your group could be difficult because of the number of choices obtainable, which provide totally different function units and worth plans.
One fundamental, simple-to-use kanban software program that may assist your staff get began with the kanban methodology is Notion. That’s why we’ve reviewed Notion’s kanban instrument that can assist you higher perceive its key options, professionals and cons.
Does Notion Have a Kanban Board?
Sure, Notion has two essential venture administration views, a kanban board and a timeline, which will help you handle your staff’s work. Nevertheless, whereas Notion sells these as venture administration options, they will solely assist with activity administration, as they lack most of the options wanted to handle your tasks.
In the event you want sturdy venture administration software program, you’ll be able to attempt ProjectManager as an alternative. ProjectManager’s kanban boards provide superior options equivalent to useful resource administration, price monitoring or schedule administration capabilities. On prime of that, ProjectManager affords many venture administration instruments that Notion doesn’t have equivalent to Gantt charts, timesheets, real-time dashboards and workload administration charts, amongst others.
Let’s take a more in-depth have a look at a Notion Kanban board to higher clarify what it may well and might’t do.
Key Options and Professionals of a Notion Kanban Board
Notion kanban boards are an excellent different for customers simply getting began with kanban boards, as they’re a fundamental activity administration instrument that may allow you to assign duties to your staff members, map your staff’s workflow phases, monitor progress, amongst different stuff you’d anticipate from a kanban software program. Listed below are a few of its essential options.
- Observe the proportion of completion of duties
- Lets you monitor one kind of task dependency, every time a activity can’t begin till one other is accomplished
- Outline a precedence degree in your staff’s duties and establish subtasks
- Tag duties to categorize and filter them, which makes it simpler to prepare them in your kanban boards
- Visualize your duties in kanban playing cards or utilizing the timeline view, which has the identical particulars because the kanban board, however reveals duties as bars on a visible calendar that’s just like a Gantt chart
Hopefully, this fast overview of the important thing options of a Notion kanban board will allow you to higher perceive what this instrument can do for you. Sadly, there are additionally some main disadvantages of utilizing one for managing your staff’s work.
Cons of a Notion Kanban Board
The primary drawback of Notion kanban boards is that they’ve fundamental options that solely offer you an outline of your duties and tasks however lack most of the planning, scheduling and monitoring options you want in venture administration. Listed below are a few of the essential drawbacks of utilizing Notion kanban boards.
- There are not any useful resource or cost management options. For instance, you’ll be able to assign duties to your staff members, however you’ll be able to’t monitor their work hours or labor prices
- Notion kanban boards solely monitor one among 4 activity dependencies which might be utilized in venture administration, which is an enormous disadvantage contemplating that activity dependencies are essential for making a practical venture schedule
- You gained’t be capable to evaluate estimated due dates with the precise completion dates of duties
- Notion doesn’t provide another project management tools apart from kanban boards and timelines, which is an obstacle compared with kanban software program geared up with instruments like Gantt charts, venture calendars, dashboards and extra
- There are not any workflow automation or recurrent activity settings that can assist you streamline the duty administration course of and save time
There’s no higher strategy to be taught extra about Notion kanban boards than by taking a look at some photographs. Right here’s a Notion kanban board instance so you’ll be able to see the duty and venture particulars you’ll be able to monitor.
Notion Kanban Board Instance
This Notion kanban board screenshot reveals the default kanban columns “not began,” “in progress” and “executed”on the left which characterize the phases of completion of duties. On the fitting is a kanban card that reveals the main points of every activity equivalent to an outline, precedence degree, subtasks, due dates and extra.
Nevertheless, as beforehand talked about, this kanban board instrument has drawbacks in comparison with more advanced kanban software instruments equivalent to ProjectManager. ProjectManager’s kanban boards mean you can monitor these and plenty of different particulars about your venture duties.
ProjectManager Has a Higher Kanban Board Than Notion
ProjectManager is award-winning project management software that gives superior planning, scheduling, monitoring and reporting options that can assist you handle tasks throughout industries.
Let’s assessment a few of the the reason why ProjectManager’s kanban board view is healthier than Notion’s.
Observe Venture Prices
ProjectManager’s kanban boards do greater than monitor the completion of duties. You may assign duties to your staff members, log their work hours and monitor the prices of every activity. ProjectManager additionally affords different price monitoring instruments that sync routinely with kanban boards equivalent to real-time dashboards which present the entire price of your tasks and timesheets which allow you to with payroll processing.
One of many key options of ProjectManager’s kanban board is which you can additionally evaluate your price estimates for every activity towards the precise prices of these duties, which you’ll be able to enter as your staff completes them. This data is then used on ProjectManager’s views to indicate whether or not your venture is over or beneath funds.
Monitor Useful resource Utilization
ProjectManager’s kanban board syncs with different instruments that mean you can monitor your useful resource availability and utilization all through your tasks. Outline the supply of your staff members, assign duties to them, estimate the hours that may take to finish the duty after which visualize the workload of every of your staff members utilizing online timesheets, dashboards and workload administration charts.
Dashboards offer you a high-level view of your resource utilization, whereas workload charts mean you can zoom into the workload of your staff and establish who’s over or underallocated.
Kanban Workflow Automation
With ProjectManager’s kanban board, you’ll be able to arrange workflow automation guidelines that allow the kanban board to maneuver playing cards routinely from one column to a different or make different adjustments routinely when sure circumstances are met. ProjectManager’s kanban boards mean you can arrange a wide range of kanban workflow automation guidelines.
For instance, you’ll be able to create a workflow automation rule that strikes kanban playing cards to a sure column when a tag is added or assigns duties to a staff member after they have a specific precedence degree. As well as, you should use the recurring task function to arrange the kanban board to routinely create new duties for these recurring actions that occur day-after-day, week, month or 12 months so that you don’t should. You may also outline what number of duties you’d prefer to be created.
These kanban workflow automation settings allow you to save time and make it straightforward in your staff members to make use of kanban boards, even these new to kanban software as they don’t have to take as many actions.
Learn how to Edit a Notion Kanban Board With ProjectManager in 3 Easy Steps
Fortunately, a Notion kanban board could be exported as a CSV file after which edited utilizing ProjectManager to plan, schedule and monitor tasks utilizing its kanban view and a wide range of instruments equivalent to Gantt charts, real-time dashboards, venture calendars and far more. Simply observe these easy steps.
1. Create a New Venture and Choose the CSV File You Wish to Import
Begin a free 30-day trial of ProjectManager, after which click on “New” on the underside left of your display screen, after which choose “Venture.”
A window will open, now select a title in your venture, choose who you’d prefer to share the venture with and click on “Import File.” You may import Microsoft Venture information.
2. Choose the Knowledge from the CSV File to Import Into Your Kanban Board
Now observe the steps to decide on the information out of your Notion kanban board that you just’d like to indicate in ProjectManager’s kanban board or any of its project management tools. To take action, merely match the columns from the Notion kanban board CSV file with their corresponding classes from the menu of activity administration variables you’ll be able to monitor with ProjectManager.
3. Your Notion Kanban Board Is Able to Edit in ProjectManager
When you’ve chosen the venture information you’d prefer to show in ProjectManager and the “Success” pop-up seems, it’s time to get all the advantages of utilizing ProjectManager’s kanban boards.
Associated Kanban Content material
Kanban boards are one of the vital essential venture administration instruments, which is why we’ve created dozens of blogs, templates and guides in regards to the kanban methodology. Listed below are a few of them.
ProjectManager is on-line kanban board software program that connects groups whether or not they’re working in an workplace or from the sphere. With ProjectManager, it’s straightforward to share information, collaborate on the activity degree and keep up to date with electronic mail and in-app notifications. Be part of groups at Nestle, Siemens and Avis who use our software program to ship profitable tasks. Get started with ProjectManager today for free.
