A calendar is a good planning instrument for monitoring duties and deliverables’ due dates, particularly when executing giant tasks that span throughout months. They’re helpful all through the undertaking scheduling course of and are simple to make use of. Plus, most individuals perceive them, which makes them a basic instrument for undertaking managers.
One other benefit of calendars is that they can be utilized in most undertaking administration methodologies, in contrast to different instruments like Gantt charts or kanban boards, that are higher for waterfall and agile groups respectively.
Why Ought to You Use This Google Sheets Calendar Template?
There are a whole bunch of analog and software program instruments you should utilize to create a calendar, comparable to your cellphone’s calendar or the Google Calendar that you simply’ve most likely used to schedule work conferences. So why do you have to create this Google Sheets template?
Surely, the primary purpose to make use of this Google Sheets calendar template is the power to collaborate together with your staff on-line. It permits your staff members to visualise the calendar and make adjustments to it concurrently, or if you want, you possibly can configure the sharing settings to specify which members of your staff are allowed to view, edit or share your Google Sheets calendar template.
Nevertheless, for those who’re managing tasks or groups, a calendar is just one of many instruments you’ll want and it’s not sufficient to have a radical understanding of your duties, timelines and schedules. As an alternative, you need to use a undertaking administration software program like ProjectManager.
ProjectManager has sturdy instruments comparable to Gantt charts, kanban boards and process lists that help you create undertaking timelines, assign duties to your staff members and monitor their progress. Plus, we now have a calendar view that’s extra dynamic than Google’s. Get began with ProjectManager as we speak without spending a dime.
Whereas this Google Sheets calendar template is created with undertaking groups in thoughts, any particular person or staff that should map duties in a calendar can use it. Merely comply with the steps beneath to discover ways to use it for scheduling your project.
The way to Use This Calendar Template for Google Sheets
First, open the Google Sheets calendar template in a brand new tab by clicking the picture beneath. By default, the template will solely be obtainable in read-only mode, which suggests you’ll have to make a duplicate of your individual earlier than you possibly can edit it.
This Google Sheets calendar template has the normal format you’d count on from a calendar, however it is going to be used to map the duties in your project plan. Customise it by including additional rows and columns, adjusting their dimension or the rest you want to do to regulate it to the actual wants of your staff.
Listed below are some easy steps for utilizing this Google Sheets calendar template to handle your staff’s work.
1. Create a Process Listing
Earlier than you should utilize the calendar template for Google Sheets, you’ll have to have a listing of duties and their due dates. Right here’s an instance of a typical process record with due dates and process durations. You should utilize our Google Sheets Gantt chart template to create one.
2. Add Duties to the Calendar
So as to add the primary process to your calendar, determine its begin date. Then go to that date in your Google Sheets calendar template and write down the duty identify. For this instance, let’s use the duty “Create Finances,” which is scheduled to begin on June third and finish on June sixth. So first, add the duty identify to the corresponding begin date because the picture reveals beneath.
3. Visualize Process Length
Now we’ll lengthen this process over the calendar from its begin date to its finish date, so you should utilize the calendar to measure its period. To take action, click on on the underside proper nook of the cell the place you entered the duty identify and maintain your left-click. Then drag the chosen cell as much as the June sixth cell, after which launch the left click on. When you accomplish that, your calendar ought to appear to be this.
4. Coloration-Code Duties
As you possibly can see, the duty now extends from Monday, June third to July sixth, that are its due dates. Now you may wish to add some shade to those cells, so it’s simpler to determine every process from each other. You may also color-code your duties that will help you determine who’s assigned to them, or to what undertaking or division inside your group it belongs to.
5. Add Further Rows
By default, this Google Sheets calendar template has 5 rows for every day of the month. If you want to add extra duties, click on the final row of a day and click on “insert row above.” You may add as many areas as you want.
Associated Templates for Google Sheets
We’ve created dozens of project management templates for Google Sheets, Excel and Phrase to facilitate the method of planning, scheduling and monitoring your tasks. Listed below are some associated Google Sheets templates you should utilize together with your Google Sheets calendar template.
Gantt Chart Template for Google Sheets
Gantt charts are a very powerful instrument in undertaking administration, as they may help with undertaking planning, scheduling and monitoring. This Google Sheets Gantt chart template helps you make a visible undertaking timeline primarily based on undertaking process names, due dates and period. Merely fill out the duty record and the Gantt chart template will create a stacked bar chart that reveals the order through which duties will likely be executed.
Timesheet Template for Google Sheets
This free timesheet template for Google Sheets is right for monitoring the work hours of all of your staff for value monitoring, payroll processing, or invoicing your undertaking shoppers. It robotically calculates the pay price to your staff primarily based on their hourly price, common work hours and time beyond regulation work hours.
ProjectManager Is Higher Than a Calendar Template for Google Sheets
Whereas this calendar template for Google Sheets is an easy-to-use instrument that may enable you map your staff’s duties, it may well’t compete with the undertaking administration options that ProjectManager undertaking calendars provide.
ProjectManager’s calendar view does rather more than simply doc fundamental process data like process identify, due dates and period. It additionally permits you to assign duties to your staff members, add precedence ranges, allocate resources and monitor prices. When it comes to staff collaboration, ProjectManager permits your staff members to go away messages and share recordsdata on every process on the calendar.
However the largest benefit of ProjectManager’s calendar is that it syncs with different ProjectManager options comparable to Gantt charts, kanban boards, dashboards and timesheets to allow you to handle your tasks from completely different views.
Plan, Schedule and Observe With Gantt Charts
ProjectManager’s Gantt charts help you create a project timeline the place you possibly can visualize your undertaking duties, assign them to your staff members and monitor their progress. It has superior undertaking administration options that allow you to hyperlink process dependencies, determine the essential path of your undertaking and monitor the assets and prices for every process.
Price, Useful resource and Finances Monitoring
ProjectManager has superior value, useful resource and price range monitoring options that enable you guarantee your tasks are worthwhile. Merely use considered one of its undertaking administration views comparable to Gantt charts, kanban boards, process lists or undertaking calendars so as to add all of your undertaking duties. Every of those views permits you to enter value and useful resource data for every process and might calculate labor prices primarily based on the hourly price of your staff. Then, you may make a price range and monitor prices with real-time dashboards and price range administration experiences.
Associated Content material
ProjectManager is on-line undertaking and portfolio administration software program that connects groups within the workplace, out within the subject and wherever on the planet. Share recordsdata, remark on the process degree and keep up to date with e mail and in-app notifications. Be a part of groups at Avis, Nestle and Siemens who use our software program to ship profitable tasks. Get started with ProjectManager today for free.
