Building undertaking administration has 5 phases, the identical as any undertaking. However there are main variations which are vital to grasp. Building phases have totally different names and require totally different documentation to start with.
We’ll outline in depth every of the 5 building phases: initiation, pre-construction, procurement, building and post-construction. Then we’ll clarify the distinction between the development phases and the undertaking life cycle. That will help you handle your building initiatives higher, we’ll even add just a few free templates.
What Are the 5 Building Phases?
Building initiatives are rigorously deliberate. From the smallest to the most important and most complex, they’re damaged down into 5 building phases to element all of the steps mandatory to finish the undertaking on time and inside funds.
Having building phases is a technique {that a} undertaking could be damaged down into manageable elements, every with its personal set of challenges. Understanding what goes into every of the 5 building phases is step one to controlling your undertaking.
Undertaking administration software program is utilized by building undertaking managers to plan, handle and observe the undertaking. ProjectManager is award-winning undertaking administration software program that has highly effective Gantt charts that break the undertaking into 5 building phases. Our Gantt chart organizes all of your duties, hyperlinks all 4 process dependencies and even filters for the important path to determine important and non-essential duties. After getting a plan and schedule, set a baseline on the Gantt chart to seize it so you’ll be able to examine your deliberate effort in opposition to your precise effort in actual time that will help you keep on observe.
Now, let’s look extra carefully at every of the 5 building phases.
1. Initiation Part
The initiation section is perhaps an important of all 5 phases because it maps out the approval course of for the undertaking and units every thing in place to construct. Inside this section are three distinct steps: programming and feasibility, schematic design and contract paperwork.
Programming and feasibility are the place the planning staff defines the undertaking’s targets and objectives. A feasibility study is finished to verify the undertaking is value pursuing. A website evaluation can be carried out. It’s throughout this step that the scale of the constructing or construction is decided, together with how a lot house it’ll take up, the rooms that’ll be within the constructing and so forth. As soon as these choices are made, a undertaking initiation doc is created.
The schematic design features a sketch that exhibits the tempo in addition to supplies, colours and textures that’ll be employed. This info directs the design growth, tools and supplies that might be utilized in building.
The final step is the construction documentation. This contains the ultimate drawings and specs. At this level, there might be a number of the undertaking supply methodology, building price estimating and allowing. The development bidding course of may also start at this level.
2. Pre-Building Part
After the bidding is finished and a contractor has been chosen, the pre-construction phase begins. Because the identify suggests, this section is previous to breaking floor on the job website. A undertaking staff is assembled, which generally contains the next: contract administrator, undertaking supervisor, superintendent, subject engineer and well being and security supervisor.
The undertaking staff begins making ready for work, organising the job website in order that it’s prepared for building. This contains pre-construction conferences, working with schematic design, different building drawings and the development schedule. The development funds may also be known as properly because the bigger building plan.
The undertaking staff may need to take care of environmental points, comparable to testing the soil. When the location is full, the plans and findings are reviewed by native authorities officers. That is additionally the development section during which the undertaking plan, funds, design and timeline are finalized and the undertaking staff begins to collect the necessary resources for building.
3. Procurement Part
Because the identify suggests, the procurement section of the development undertaking is when the undertaking supervisor and undertaking staff order, buy or hire all of the supplies, instruments, tools and providers they require to execute the undertaking. Some paperwork that’ll be used throughout this procurement section embrace the fabric takeoff and invoice of portions.
Naturally, the scope of the undertaking goes to make this a comparatively easy building section or a way more difficult one. Not solely the scope but additionally the supply of assets and the beginning date will all have an effect on how easily this building section is accomplished.
4. Building Part
All that work finished over the course of the earlier three building phases comes collectively on this building section. The undertaking supervisor, design and engineering groups have laid the inspiration on which to construct a profitable undertaking. The development section is when the contractor and subcontractors fulfill that promise (though the design, engineering and structure groups aren’t out of the image and consulted all through this section).
Some paperwork that might be used throughout this building section embrace the development every day log to seize the work finished on the finish of the day as a way to choose up once you left off the subsequent morning. A construction change order might be used to handle any adjustments whether or not attributable to tools failure, climate or consumer requests. A weekly exercise report will seize the undertaking inside every week’s time interval and might be used to trace progress and in addition replace stakeholders.
Communication is at all times vital, but it surely’s key to the success of the development section. The development supervisor and building contractor will keep in shut contact with one another, whereas the architect, engineers and the undertaking supervisor will carry out high quality management inspections, reply to requests for info (RFIs) and overview and approve any technical submittals. All that is to make it possible for the undertaking is delivered as designed.
5. Submit Building
The final step within the building section is closing the project. The work is finished and the undertaking is coming to a detailed, which signifies that the development supervisor will use a punch record to catch any work that also must be accomplished. However that isn’t all that occurs throughout undertaking closure.
All of the assets used to execute the undertaking, together with the undertaking staff, might be demobilized. Gear leases might be returned, the worksite is cleaned and subcontractors transfer on to different jobs. A ultimate inspection takes place to make sure the work was finished to code and a post-construction walkthrough with the proprietor happens.
The undertaking supervisor must make it possible for all project documentation is full and archived. It’s at all times useful to do a autopsy during which the staff discusses what went incorrect and learn how to keep away from repeating errors sooner or later. Lastly, a discover of completion might be issued.
Building Phases vs. Undertaking Life Cycle
As we’ve mentioned, building phases are a strategy to break up the undertaking right into a smaller, associated set of duties. Building phases do have a life cycle of their very own, which is the time between beginning one building section and ending it. In some instances, nonetheless, the life cycle of building phases can overlap.
Nonetheless, a project life cycle isn’t the identical as a building section. A undertaking life cycle could be checked out as we’ve famous above because the actions which are included in every building section. In line with the Undertaking Administration Institute (PMI), a undertaking life cycle “consists of 5 distinct phases together with initiation, planning, execution, monitoring and closure that mix to show a undertaking thought right into a working product.”
Due to this fact, we are able to conclude that building phases are the phases {that a} undertaking goes by over the course of its life. The undertaking life cycle is the bigger complete, whereas the development phases are the smaller elements.
Building Undertaking Administration Templates
No matter which of the development phases you’re engaged on, undertaking administration templates will help. ProjectManager lets you entry dozens of free undertaking administration templates for Excel and Phrase. Listed here are some which are associated to the development phases.
Construction Proposal
Throughout the preliminary section, you’ll need to get approval for the undertaking earlier than shifting ahead. Our free building proposal template for Phrase helps you show your case by defining the scope of labor, price and fee, schedule in addition to phrases and situations.
Construction Estimate
As you’re employed in your funds throughout pre-construction, our free building estimate template for Excel will assist you forecast prices extra precisely. You’ll be able to record the work for every of the 5 building phases and their related prices, together with labor and supplies.
Construction Schedule
Our free building schedule template will assist you through the pre-construction phases. It organizes your deliverables and duties on a visible timeline, together with prices and assets. You’ll be able to add milestones and rather more.
Construction Daily Report
Throughout the building section, our free building every day report will make it simpler so that you can word all of the work that was finished that day, whether or not it was accomplished on schedule, what might be wanted to finish the work undone, who visited the location and even the climate situations.
Punch List
Obtain our free punch record template for Excel to make use of throughout post-construction. The template is numbered to make it simpler to reference particular duties that have to be accomplished, plus it provides the situation, kind, proprietor, precedence and extra.
How ProjectManager Helps Handle the Building Phases
Whereas all of these templates are useful when managing a building undertaking, if you wish to have extra management and higher effectivity in these processes you’ll need to improve to undertaking administration software program. ProjectManager is award-winning undertaking administration software program that’s versatile sufficient to be efficient throughout all 5 building phases. Building undertaking managers and their groups can use instruments to plan, monitor and observe work all in actual time to assist make extra insightful choices.
Monitor Progress With Actual-Time Dashboards
As soon as you progress into the development section it’s important that you simply monitor your progress to make sure you’re maintaining with the undertaking plan. Our real-time dashboard routinely collects stay information and shows it into easy-to-read graphs and charts that offer you a high-level overview of the undertaking’s well being, duties, time, prices, progress and extra. Not like light-weight rivals, there’s no time-consuming setup required. Simply toggle over to the stay dashboard and it’s able to view.
Hold Your Group’s Workload Balanced
As you’re within the building section, you’ll need to preserve observe of your staff’s assignments. In the event that they’re overallocated that may result in delays and poor morale, which is a vicious cycle resulting in additional erosion. Our resource management features assist you to see your staff’s availability when assigning, together with PTO, holidays and extra, then you’ll be able to take a look at the color-coded workload chart to verify everyone seems to be sharing the load. In the event that they’re not, then reallocate assets proper from the chart.
These are solely a few the options you’ll discover with our software program. There are safe timesheets and 5 undertaking views that permit groups to work how they need when executing their duties or checking issues off the punch record. There are additionally customizable reports that may be shared to maintain purchasers up to date and a lot extra.
ProjectManager is on-line undertaking administration software program that connects undertaking groups whether or not they’re within the workplace, on the job website or wherever in between. They will share information, remark on the process stage and extra resulting in higher productiveness. Get started with ProjectManager today for free.
